A length of film containing microphotographs of a newspaper, catalog or other document.

A flat piece of film containing microphotographs of the pages of a newspaper, catalog or other document.

A physical opening that is part of the optical path in a device such as a scanner. Most apertures are circular, but they may be rectangular or elliptical as well.

The conversion of information or data into a cipher or code, especially to prevent unauthorized access.

Optical Character Recognition
The ability to capture key indexing information or full-text search capabilities of your images.

Electronic Medical Records (EMR)
An electronic version of a patient’s medical history that is maintained by the provider over time and may include demographics, progress notes, medications, etc. Also referred to as electronic health records (EHR).

Virtual Medical Assistant Services (VMA services)
Services would include detailed indexing, transcription, document identification and data abstraction performed off-site and via telecommunication.

Meaningful Use
The use of certified electronic medical record technology to improve quality, safety, efficiency and reduce health disparities, resulting in improved quality of care.

Control Point
Chart tracking and progress monitoring throughout the lifecycle of the chart transfer and digitization process, providing complete audit trails, retention reports, time stamps, and quality metrics.

Software-as-a-Service (SaaS)
A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted.

Hybrid Records
A documentation that is tracked in multiple formats and stored in multiple places. Hybrid records can present data collection and reporting challenges, increasing burden and risk to practices and threatening efficiency and compliance.

Clinical Data Abstraction
A process, either automated or manual, which allows a computer or server to sift through clinical content using natural language processing or another type of technology to identify critical data elements. This process can also be performed by a trained medical professional who extracts the clinical data.

The application of various technologies, such as bar code recognition, image recognition, etc., for the purpose of process optimization or data entry into a data processing system and bypassing the key-entry component of traditional data entry.

Data Indexing
Stores and organizes data into computer files making it easier to find and access data at any given time.

Enterprise Content Management (ECM)
A formalized means of organizing and storing an organization’s documentsand other content relating to the organization’s processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.

Data Migration
The process of transferring data between storage types, formats or computer systems.

Invoice Virtualization
Digital conversion of invoices which simplifies accounts payable operations.

Multi-function Device (MFD)
A product or device which has multiple functions, such as a printer that also makes copies. Also referred to as a multi-function product (MFP).

Also known as a value added reseller (VAR), a company that typically buys products, such as computers, in bulk from a manufacturer and then “adds value” to the original equipment by adding specific software applications or other components. The reseller then markets and sells the customized product under its own name.