When you need a trustworthy copy of an electronic record to validate a transaction, satisfy litigation, or to meet regulatory and audit requirements, will it be there? Reconstructing a record can be perilous. Even in tightly controlled operations, back-up tapes can go astray. Hardware and software become obsolete. Databases housing the metadata defining the layers of electronic records can expire. Migration is expensive and risks transcription errors.

Diversify your records management and reduce your exposure.

You can avoid much of the expense and hazard of digital-only records storage by Reference Archiving critical business documents. Based on technology developed by Kodak, Reference Archiving copies the records you wish to secure to an analog format on ISO-standard archival media. All the information included in the original record is captured, in context. These non-volatile documents can be accessed electronically to authenticate current activities, such as an online transaction, or to support audit activities triggered by regulatory activities and legal actions. You can also be assured of long-term access and retrieval.

Put your Reference Archiving on autopilot.

The i9600 Series Writers are an ideal way to archive records. They accept digital files, organized by your selected records management attributes -- such as class, date, or destruction schedule -- and create copies of them on KODAK Reference Archive Media. Self-describing indices provide built-in audit trails and help make your Reference Archive Repository accessible digitally through host applications. Reference Archive Media can be automatically searched and re-digitized for online access and retrieval to provide short-term validation and long-term storage of records -- without burdening your servers.

• Maintain the Information and Let the Data Go? When you complement a digital-only records management strategy with Reference Archiving from Kodak, it's easy to see the benefits. No longer do you have to hope that content and metadata come together correctly to form a digital e-record. Instead of pulling from volatile components distributed across servers and applications, you just load media into a retrieval scanner and present the intact record created by the i960 Series Writer. No compiling or conversion is required.
  
• The whole record is preserved intact in the Reference Archive, safe from hackers and accidental erasure. There's no need to maintain redundant servers, media, and applications just to provide access to your critical business records generated by your SCM, CRM, ERM, ERP, and e-commerce systems. You can eliminate the expense of media refreshes and format migrations. Instead of spending between $800 and $5,000 a year per gigabyte per year to keep data on a server, you can allow information to expire and be routinely purged. The result can be a substantially lower total cost of ownership.
  
• Complete your records management strategy? Capture subsystem software and the i9600 Series Writers offer a highly automated method for rendering records to archival format. You can set up a rules-based process to export selected records for Reference Archiving that works in the background. Duplicating and storing archived records is easy, inexpensive, and secure.

When users want to refer to specific records, they can search your enterprise database from within their applications. Requests pass over your network to your choice of electronic retrieval workstations available from Kodak. Here the record will be found, digitized, and returned. Records can be batch processed and automatically managed as folders. The digital images can then be repurposed just like any other digital file. They can be distributed according to the requestors needs as hard copy output, faxes, or e-mail attachments, or posted to an image server using your current compression scheme. The requesting parties, whether users on your network or external customers or auditors, can then be directed to these images via links embedded in emails.

• Implement Reference Archiving with speed and quality? All the hardware, software, and media necessary to create and access a Reference Archive of digital records is available now. The process has been proven already in large-scale document management and content management applications. The core technology is based on ISO/ANSI standards using media with a certified life expectancy of 500 years. As a records management solution, Reference Archiving is virtually future-proof. And the i9600 Series Writers provide fast, convenient output with quality that stands up to comparison with a printed page, but with storage and management properties that are much more efficient and cost effective.
  

SPECIFICATIONS :

The Reference Archive Process

A Reference Archive begins with a robust record capture subsystem, built around the proven architecture of the i9600 Series Writers. The process includes:

• File transfer from the application system(s) is managed by the KODAK Writer Interface. It controls formatting and applies standard indexing coding for later automated retrieval driven by request processor APIs.
  
• Output to archival media is performed by the i9600 Series Writer, which operates in an unattended mode. Performance measures appear below.

* Average images per minute (print); actual performance is dependent on application.

Media loading Media loading is facilitated by the KODAK Smart Cassette, Model 100 and Model 215. For automatic redundancy, two cassettes can be used at once to produce two sets of output with no reduction in throughput speed. Storage Compact, archival storage is provided by KODAK Reference Archive Media. This standard 16mm, high-quality microfilm is ISO/ANSI-certified for a life expectancy of 500 years when properly processed and stored under controlled conditions.

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