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5 Ways Marketing Departments Help Salespeople Catch Butterflies

Let’s Face It: The Market is Much Different Today Than It Was 20 Years Ago

In this day and age, it’s important for businesses to stay competitive. To do so, they must understand what it takes to remain relevant, top-of-mind, and respected by their audience. Cold-calling and brochures alone won’t do the trick anymore. Whether you’re selling products, services, ideas, or technology, your company represents solutions to the problems of prospective customers and your brand can satisfy a want or a need, compelling them to make a purchase. Depending which industry you’re in, the length of a typical sales cycle may vary and, it’s up to your company to nurture prospects along that journey by fostering awareness, creating interest, building a case for why your brand meets their needs, presenting solutions, following up, and winning the customer.


Succession Planning: Getting Your Ducks in a Row

Succession and Continuity Planning for Your Business

Today’s the first day of fall, and seasonal changes often bring with them the reminder that planning for the future is something we often neglect to do until it becomes absolutely essential.

To every thing there is a season, and your business is not an exception to the rule. At some point the current leaders will give way to new leaders, and whether you’re trying to keep a family business in the family or you’re preparing a buy-sell strategy, you’ll need to contemplate preservation, valuation, and a blueprint for the future of your business.


5 Things to Budget for In 2016

Your business budget is not something to be taken lightly, and there are items and expenses which must be accounted for in order for the company to be a success. A digital budget of tools and services is not always the first thing on a company’s mind; however, keeping up with digital storage and services is vital to any company’s success. Here we have listed the five items that should be included in your business budget for 2016.

1. Information security

It’s extremely important to secure your company’s information. Hacks and breaches can happen, and whether the intention of the hack is to personally harm your company, like in the case of the hackers who got into Sony’s company in 2014, or if your company is just the means to an end goal, like the group that hacked into Target’s database to steal a massive amount of credit card information, the more you invest in your security the less likely it is to happen to you.

2. Data entry

Keeping all the paperwork in a company organized, digital, and centrally located is certainly a task – and it is a task that you should be outsourcing to a company who has the time and resources to do it quickly and efficiently. Data entry services can be offered alone or as a by-product of many all-in-one, comprehensive software solutions which also offer secure storage and workflow improvements.

3. Digital service and maintenance

It is important to partner with companies who will be able to help down the road when there are software, hardware, and system upgrades or updates that need to be made. Regular maintenance of machines and applications is important to keep everything functioning optimally for as long as possible.

4. Accounts payable automation

Accounts payable automation allows for invoice virtualization and streamlined workflows. All paid-out requests, invoices, and receipts will be in one place, accessible via the cloud. Accounts payable is a department full of paperwork, and it relies on the assumption that all items will be easy to find later on, which may not always be the case for companies still in paper.

5. Newer Imaging Systems

Up-to-date imaging systems are proven to be more efficient and economical. There are companies who offer reliable and redundant storage to capture the information you’ve converted, with the ability to easily transition your company to a new system when making the upgrade.

The Wheel of Indecision: 10 Real Costs

Decision-making skills are crucial at all levels of business, but many companies get stuck in the revolving door of indecision. It’s often assumed that CXOs and key decision makers have good decision-making skills, but very frequently team-oriented decision making and action taking are confused with the ability to call the shots and make plays from a somewhat less-involved position. Delegating, deflecting, or hinting at a plan without assigning real tasks and following up are all just dressed up ways to delay. The costs of indecision are plenty and high – including more paperwork and workflow nightmares as things get lost in the shuffle and fall through the cracks. Avoid the endless volley of indecision and take back the reigns by identifying which kind of decision-maker you (and your company’s key players) are.


8 Things to Consider Before Calling a Scanning Bureau

You Might Need a Scanning Partner If…

Your answers to the questions in this brief scanning questionnaire could indicate the need for a scanning partner. But before you call, make sure you can also answer the questions below.


CFO Amy Clayman Interviewed for Article on Data Mining

Data Mining Beyond Spreadsheets:
Amy Clayman, Voice Systems Engineering

“When building a predictive model, we find the JMP Pro interfaces to be very intuitive, allowing us to work closely with other JMP Pro users to build the model together.”
– Amy Clayman, Data-Driven Decisions Circle, VSE


Key Terms for Document Management

Microfilm [mahy-kruh-film]

A length of film containing microphotographs of a newspaper, catalog or other document.


Microfiche [mahy-kruh-feesh]

A flat piece of film containing microphotographs of the pages of a newspaper, catalog or other document.


Aperture [ap-er-cher]

A physical opening that is part of the optical path in a device such as a scanner. Most apertures are circular, but they may be rectangular or elliptical as well.


Encryption [en-kript-shun]

The conversion of information or data into a cipher or code, especially to prevent unauthorized access.


Optical Character Recognition (OCR) [op-ti-kuhl kar-ik-ter rek-uhg-nish-uhn]

The ability to capture key indexing information or full-text search capabilities of your images.


Electronic Medical Records (EMR) [ih-lek-tron-ik med-i-kuhl rek-erds]

An electronic version of a patient’s medical history that is maintained by the provider over time and may include demographics, progress notes, medications, etc. Also referred to as electronic health records (EHR).


Virtual Medical Assistant Services (VMA services) [vur-choo-uhl med-i-kuhl uh-sis-tuh-nt sur-vis-es]

Services would include detailed indexing, transcription, document identification and data abstraction performed off-site and via telecommunication.


Meaningful Use [mee-ning-fuhl yoos]

The use of certified electronic medical record technology to improve quality, safety, efficiency and reduce health disparities, resulting in improved quality of care.


Control Point [kuhn-trohl point]

Chart tracking and progress monitoring throughout the lifecycle of the chart transfer and digitization process, providing complete audit trails, retention reports, time stamps, and quality metrics.


Software-as-a-Service (SaaS) [sawft-wair az ey sur-vis]

A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted.


Hybrid Records [hahy-brid rek-erds]

A documentation that is tracked in multiple formats and stored in multiple places. Hybrid records can present data collection and reporting challenges, increasing burden and risk to practices and threatening efficiency and compliance.


Clinical Data Abstraction [kiln-i-kuhl dey-tuh ab-strak-shuhn]

A process, either automated or manual, which allows a computer or server to sift through clinical content using natural language processing or another type of technology to identify critical data elements. This process can also be performed by a trained medical professional who extracts the clinical data.


Automation [aw-tuh-mae-shuhn]

The application of various technologies, such as bar code recognition, image recognition, etc., for the purpose of process optimization or data entry into a data processing system and bypassing the key-entry component of traditional data entry.


Data Indexing [dey-tuh in-deks-ing]

Stores and organizes data into computer files making it easier to find and access data at any given time.
Enterprise Content Management (ECM) [en-ter-prahyz kon-tent man-uhdg-mint]

A formalized means of organizing and storing an organization’s documentsand other content relating to the organization’s processes. The term encompasses strategies, methods, and tools used throughout the lifecycle of the content.


Data Migration [dey-tuh mahy-grey-shuhn]

The process of transferring data between storage types, formats or computer systems.


Invoice Virtualization [in-vois vur-choo-uh-lahyz-shuhn]

Digital conversion of invoices which simplifies accounts payable operations.


Multi-function Device (MFD) [muhl-tee fuhngk-shuhn dih-vahys]

A product or device which has multiple functions, such as a printer that also makes copies. Also referred to as a multi-function product (MFP).


Reseller [re-sel-er]

Also known as a value added reseller (VAR), a company that typically buys products, such as computers, in bulk from a manufacturer and then “adds value” to the original equipment by adding specific software applications or other components. The reseller then markets and sells the customized product under its own name.

Embracing Corporate Chaos

Embracing Corporate Chaos: Keeping Your Head When It All Goes Awry

It happens to the best of us: you’re moving right along, in a nice little groove, and then BAM! The fit hits the shan, and you lose all semblance of control over your workflow. Efficiency and productivity become too hard to say, let alone achieve. Now you’re stuck in a rut, holding your head in your hands and wondering how you got there and how you’re going to trudge through. Don’t fight it, and don’t start treating your desk like a piñata. Keep reading to learn how to deal when you get blindsided by corporate chaos.


The Truth About Archiving

Data archiving is now more than ever a necessity for businesses. It saves space that was being used by data that is now irrelevant or only being stored for possible future use.

In recent years archiving technology has advanced significantly. It is easier than ever to store, index, and access your company’s documentation. There are many different options available for data and document storage. Many of these options will allow companies to use only the storage that they need, while growing with your company. It is important to divide your information into two categories; information to be archived and information to be backed up.

Archiving data allows it to be stored for months, years, or even decades. The data that is backed up is meant to be a copy of the information for recovery purposes. This data will be held for a few days or weeks but is intended for short-term storage. When data is moved into an archive it is being moved to a lower-cost tier . This will allow the system to recover faster if needed and boost overall performance. The data will also be stored in its original form if it ever needs to be retrieved.

When archiving data it is best to have three copies. Two should be on site, but stored on two different types of media, accessible by different workstations. A third copy should be stored remotely. The offsite copy can be stored on a cloud-based system in order to keep it accessible without clutter. While cloud storage is cheaper in cost, it is also slower. If your company will need something speedier, the cloud might not be recommended. Contact us for further information about archiving, backing up data and storage possibilities.

What Do China’s Stock Market and the Ashley Madison Breach Have to Do With Scanning?

What Do Plunging Stocks in China and the Ashley Madison Hack Scandal Have to Do With Scanning?

A couple of things, as it turns out. And they could translate to big savings and quite the security boost for you.

By Now You’ve Heard About the Chinese Stock Market Frenzy…

Antique petrol stationIt’s creating a lot of panic and speculation among investors and financial analysts everywhere. But we’re not here to tell you what to do with your portfolio. Prices are down at the pump everywhere you look – this morning I saw $2.09 per gallon at my neighborhood Wawa. Still not catching my drift? Some are saying it’s a great time to buy – we’re saying it’s a great time to offer free pickup and delivery of boxes and files to get your new scanning project started. You’re welcome. More info