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Embracing Corporate Chaos

Embracing Corporate Chaos: Keeping Your Head When It All Goes Awry

It happens to the best of us: you’re moving right along, in a nice little groove, and then BAM! The fit hits the shan, and you lose all semblance of control over your workflow. Efficiency and productivity become too hard to say, let alone achieve. Now you’re stuck in a rut, holding your head in your hands and wondering how you got there and how you’re going to trudge through. Don’t fight it, and don’t start treating your desk like a piñata. Keep reading to learn how to deal when you get blindsided by corporate chaos.

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The Truth About Archiving

Data archiving is now more than ever a necessity for businesses. It saves space that was being used by data that is now irrelevant or only being stored for possible future use.

In recent years archiving technology has advanced significantly. It is easier than ever to store, index, and access your company’s documentation. There are many different options available for data and document storage. Many of these options will allow companies to use only the storage that they need, while growing with your company. It is important to divide your information into two categories; information to be archived and information to be backed up.

Archiving data allows it to be stored for months, years, or even decades. The data that is backed up is meant to be a copy of the information for recovery purposes. This data will be held for a few days or weeks but is intended for short-term storage. When data is moved into an archive it is being moved to a lower-cost tier . This will allow the system to recover faster if needed and boost overall performance. The data will also be stored in its original form if it ever needs to be retrieved.

When archiving data it is best to have three copies. Two should be on site, but stored on two different types of media, accessible by different workstations. A third copy should be stored remotely. The offsite copy can be stored on a cloud-based system in order to keep it accessible without clutter. While cloud storage is cheaper in cost, it is also slower. If your company will need something speedier, the cloud might not be recommended. Contact us for further information about archiving, backing up data and storage possibilities.

What Do China’s Stock Market and the Ashley Madison Breach Have to Do With Scanning?

What Do Plunging Stocks in China and the Ashley Madison Hack Scandal Have to Do With Scanning?

A couple of things, as it turns out. And they could translate to big savings and quite the security boost for you.

By Now You’ve Heard About the Chinese Stock Market Frenzy…

Antique petrol stationIt’s creating a lot of panic and speculation among investors and financial analysts everywhere. But we’re not here to tell you what to do with your portfolio. Prices are down at the pump everywhere you look – this morning I saw $2.09 per gallon at my neighborhood Wawa. Still not catching my drift? Some are saying it’s a great time to buy – we’re saying it’s a great time to offer free pickup and delivery of boxes and files to get your new scanning project started. You’re welcome. More info

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Crushing Cubicle Clutter

You’re having a great morning. You woke up feeling refreshed, drank your favorite cup of coffee, read the newspaper and you even had an easy drive to work with minimal traffic. You’re going up the elevator, talking to your coworkers and then you round the corner to your cubicle. You’re instantly hit with a wave of anxiety.

Your cubicle is a disaster! There are papers everywhere, some that are very important and others that should have been thrown out weeks ago. You have folders and files scattered all over and something is hanging out of the top drawer of your filing cabinet so you can’t even close it. You need to get yourself organized! Here are some tips and tricks to make your work space organized and stop causing anxiety attacks.

Buy a Dry Erase/Cork Board

You can stop at any local office supply store and buy a board that has both a dry erase side and a cork side. This will allow you to write a reminder to yourself about a meeting that’s been moved or tack up an important piece of paper that needs to be faxed. Buying the 2-in-1 will allow you to get use out of both portions without taking up too much of an already small space.

Buy Wall File Organizer

Something else to hang up on your wall, but it will save you so much desk space. If you only keep the most important and urgent files in this hanging rack, you will save that amount of space on your desk.

Put Away Projects that Do Not Require Your Immediate Attention

It’s important to keep your desk clear of the clutter that is causing all that anxiety. Putting away projects that are finished or proposals that are not due for months will limit the amount of things on your desk and allow you to work on what needs to be done today, this week or this month.

Avoid Bringing Home to Work with You

When you’re at work, make sure the only paperwork that is there is for work. Avoid bringing bills, school permission slips or magazines that will undoubtedly take up more space than you can manage.

Buying a Desk or a Drawer Organizer

Buying an organizer can help in a big way. Putting all your office supplies that would normally be freely roaming your desk into a single location will help them take up the smallest amount of space possible.

Limit Personal Items

While having a photo of your spouse, children or family pet is great, aim to avoid having too many reminders of home. This can cause your attention to wander to other ideas that are not work-related, leaving you with more things to do than you have time for in a day.

Make BOTH Desktops Organized

It can be just as overwhelming if your computer desktop is overloaded with icons of web browsers, documents, spreadsheets, client project proposals, etc. You should limit the items on your desktop home screen to the necessary ones that are used very frequently. Everything else should be sorted into files that are not directly in front of your face at all times.

Weekly Cleaning Schedule

Set aside time every week, perhaps the end of your day on Friday or in the middle of a slow day on Wednesday, whatever works best for you. Take 20 minutes and organize your desk, your files, paperwork, etc. Make it a routine.

Keeping your cubicle clean can make your life at work much less stressful. You will always be on top of your projects and assignments, impressing your boss and working your way right out of that cubicle and into your own office space!

7 Common Workplace Communication Obstacles and How to Overcome Them

The Importance of Effective Communication in the Workplace

We’ve all been there: somebody fails to communicate clearly or in a timely manner and a misunderstanding occurs. Things get blown out of proportion and unnecessary problems arise. Or, your colleague makes an assumption based on a conversation you had in the break room two weeks ago and doesn’t follow up. Now it looks like someone dropped the ball. Something that could’ve been easily discussed to resolution in person or over the phone instead gets relegated to a confusing, drawn-out chain of emails. See where I’m going with this?

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6 Simple Q4 Tips to Implement Now

Believe It Or Not, It’s Time to Think About Q4

Sorry to be a downer, I know it seems too early (please don’t shoot the messenger)! With only 141 days left in the year, it’s time to start cultivating your end-of-year plan for the OND months. While we’re all relishing the dwindling summer season of ferris wheels, caramel corn and salt air, reality is sneaking up on us faster than you can say “pumpkin spice latte.” Don’t get caught waving farewell to dollars swirling around in the wind like the autumn leaves.

Don’t worry, this isn’t one of those jargon-laden articles full of esoteric advice that even the most well-intentioned readers probably won’t heed (let’s be honest – when it comes to tips on advanced PPC and SEO, you’re either already doing it or earmarking it for later). Instead, try these six easy tips that anyone can follow, no matter how large or small your company or remaining marketing budget might be.

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10 Tips for Avoiding the Service Provider Showdown

It’s Like the Wild West Out There…

“We’ll buy out your contract, no matter how much you owe.
We’ll match any price, guaranteed.
Leave your current provider and get your first month free.”

Ah, the old bait and switch. We’ve all been tempted by deals and offers that sound too good to be true, only to be confronted with the cold hard truth when the fine print tells us there’s almost always a catch.

Things are rarely as easy as any cell phone carrier, cable provider, car dealer, appliance salesman, or furniture store would have you believe. They’ve typically already calculated the arrangement that works for them, and have found a way to package it and present it so that you believe you’re getting a steal of a deal, as you walk out the door with the wool over your eyes. Keep reading to learn how to avoid the showdown.

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CTI CEO Yale Epstein Celebrates 50th Birthday!

Yesterday was our CEO, Yale Epstein’s 50th birthday so we celebrated! Here are some fun photos!

Happy birthday, Yale!

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 FYI – Yale is celebrating in the islands right now so he is definitely having a better Friday than we are!
TGIF!

SmartSearch 4.2 Release Features Exciting Enhancements!

New SmartSearch 4.2 Delivers Browser-Based Environment for Extended Document Management Capabilities through the Web

SmartSearch 4.2


Streamlining workflows and eliminating inefficient paper processes, the award-winning SmartSearch Enterprise Content Management solution is now available for version 4.2, promoting next-generation business efficiency through browser-based functionalities. The 4.2 release empowers off-premise usability while streamlining process automation through the introduction of several new web-enabled features.

SmartSearch 4.2 was built to improve productivity via the web, in direct response to the rising international business economy and increased demand for mobile flexibility. 

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Is Your Business in the Cloud?

The Ultimate Cloud-Based Document Management Solution

CTI-Live and CTI Health-Live, powered by ProviderFlow, are our secure, cloud-based document repositories for archiving documents of any type, whether digital or scanned.  CTI-Live and CTI Health-Live include features such as document scanning, powerful search functions, real-time chart management, history, notes, and much more.  CTI-Live and CTI Health-Live allow organizations and healthcare practices to effectively manage their documentation in one central repository.

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